Calendars

Meetings and Office Hours in Google

Use the Collaboration Cycle Calendar to view already scheduled Collaboration Cycle touchpoint meetings, as well as office hours for Platform reviewers.

Scheduling Calendars in Calendly

Use these calendars to schedule* a touchpoint with the Collaboration Cycle.

*Please be sure to create a GitHub ticket per the Touchpoint guidance before scheduling a review in Calendly.

Tracking Tools

Collaboration Cycle Reviews ZenHub Board

The Collaboration Cycle Reviews ZenHub Board allows VFS teams to see where they are in their Collaboration Cycle journey. It also allows all parties involved in VA.gov to see what products are currently engaged with the Collaboration Cycle and the current status.

Any Collaboration Cycle Kickoff’s that were submitted prior to May 26, 2022 are not reflected in this board.

How the board works

VFS teams are responsible for opening their Collaboration Cycle Request ticket. Once opened, Platform Governance team is responsible for moving the Collaboration Cycle Request ticket throughout the various pipelines until it reaches the Done pipeline. Once in the Done pipeline, it is the VFS teams responsibility to close the ticket.

Pipelines and their definitions

  • Backlog - Newly opened Collaboration Cycle tickets from the VFS team with kickoff questions answered. Has not yet been responded to by Platform Governance team.

  • Awaiting Design Intent Scheduling - Platform Governance has responded to VFS team kickoff questions with recommended Collaboration Cycle touchpoints. Awaiting VFS team to schedule Design Intent.

  • Design Intent Scheduled - Design Intent has been scheduled by the VFS team.

  • Awaiting Midpoint Review Scheduling - Awaiting VFS team to schedule Midpoint Review.

  • Midpoint Review Scheduled - Midpoint Review has been scheduled by the VFS team.

  • Awaiting Staging Review Scheduling - Awaiting VFS team to schedule Staging Review.

  • Staging Review Scheduled - Staging Review has been scheduled by the VFS team.

  • Post Staging Review - Platform Governance has documented issues found at Staging Review. Awaiting VFS team to close out remaining tasks within the Collaboration Cycle Request ticket.

  • Done - VFS team has completed all tasks within the Collaboration Cycle Request ticket. Platform Governance will notify the VFS team that they may now close the ticket.

Platform Collaboration Point Tracker

For those who started the Collaboration Cycle process after May 26, 2022

The Platform Collaboration Point Tracker will be used to track only the products/features engaging in the Collaboration Cycle with a link to the Collaboration Cycle Request ticket.

For those who started the Collaboration Cycle process prior to May 26, 2022

The Platform Collaboration Point Tracker is the source of truth for which Collaboration Cycle touchpoints are recommended for each product. This spreadsheet includes links to GitHub tickets as well as Zoom meeting recordings. This spreadsheet is not editable by VFS teams, so if you notice that anything is missing, please let us know.